Positions - Asian American Scholar Forum

Click on the job below for the full description and how to apply.

AASF AIX AI Summit East 2026: Conference Event Planner/Organizer (Project Contractor)

Hiring Organization: AASF
Project Period: January 15 – April 30, 2026
Format: Part-time/casual contractor positions
Location: New York City
Estimated Weekly Time Commitment: 15 hours per week

Role Overview: The Asian American Scholar Forum is looking for an experienced event planner/organizer to assist with the planning, preparation and execution for a one-day summit in New York City on April 17th, 2026. This role works closely with the conference organizing leadership and provides support for event management, team coordination, fundraising, participant engagement, conference materials, logistics, volunteer management, and onsite coordination.

What You Will Do

Support day-to-day event management and conference planning tasks.
Facilitate team coordination by scheduling meetings, managing agendas, and tracking follow-ups.
Assist with coordinating timelines, deadlines, and task lists across the planning team.
Draft and organize conference materials, including internal documents, summaries, and briefing materials.
Support participant engagement through answering inquiries and the coordination of communications with speakers, committee members, volunteers, and attendees.
Assist with logistics and volunteer management before and during the event (e.g., session planning, materials, run-of-show documents, recruitment, training).
Provide onsite coordination and real-time support during conference dates, as needed.
Help with post-conference review and documentation of materials.

What We’re Looking For

Prior experience with events, student organizations, or administrative support
Familiarity with tools like Google Docs, Sheets, Zoom, or project management platforms
Strong organizational skills and attention to detail
Clear written and verbal communication skills
Reliability and ability to meet deadlines
Comfort working independently and asking questions when needed
Interest in conferences, events, or behind-the-scenes coordination work

To Apply:
Interested candidates should submit a resume, cover letter, list of three references, and any relevant portfolio materials demonstrating your experience, as well as your contact information, to info@aasforum.org with the subject line CONFERENCE EVENT PROJECT ORGANIZER.

AASF AIX AI Summit East 2026: Registration and Website Tech Support Interns

Hiring Organization: AASF
Project Period: January 15 – April 30, 2026
Format: Intern
Location: Remote
Estimated Weekly Time Commitment: Intern. 5-10 hours each week; hours may increase closer to conference dates

Role Overview: The Asian American Scholar Forum is seeking multiple technically inclined students to support conference registration, data management, and website operations for a one-day summit in New York City on April 17th, 2026 is seeking This role focuses on ensuring accurate participant information, smooth registration workflows, and timely reporting.
This position is ideal for students interested in data management, information systems, digital operations, or technical support in a professional setting.

What You Will Do

Registration and Reporting
- Monitor and Manage Registration Data: Regularly track and monitor conference registration activity using the Whova platform.
- Generate and Analyze Reports: Run standard reports (registrations, ticket types, add-ons, discount code usage) and export data to maintain shared Google Sheets trackers.
- Quality Control: Proactively identify and flag data anomalies (e.g., unused codes, unexpected ticket combinations, missing add-ons) for the Registration Lead.
  Eligibility and Verification Support
- Poster Session Compliance: Utilize technical tools to verify poster content against established rubrics.
- Credential Verification: Manage the mail-merger process for verifying recommendation letters.
- Cross-Check and Validate: Cross-reference student and poster registrations against approved lists and verify membership eligibility using provided databases.
Data Management and Analysis
- Maintain Data Integrity: Take ownership of registration-related spreadsheets, including the registration master and discount code ledger, ensuring they are accurate and up-to-date.
- Basic Data Operations: Execute fundamental data operations (filtering, sorting, lookups, simple joins) to manage large datasets.
- Reporting: Prepare accurate summary tables and attendee counts for weekly operational updates.
Technical and User Support
- Front-Line Support: Monitor the conference inbox, providing timely and professional draft responses to common registration issues using approved templates.
- Troubleshooting: Resolve basic technical issues (e.g., login confusion, code entry errors, missing confirmations).
- Issue Escalation: Promptly escalate complex payment, policy, or system-level issues to the Registration Lead.
  Website and Content Updates
- Content Maintenance: Under guidance, make routine updates to the conference website regarding registration deadlines, ticket availability, schedules, and logistics.
- Communication Flow: Report any unclear or outdated information to the Communications Lead prior to making changes.
Process Documentation and Improvement
- Documentation: Create step-by-step documentation for recurring tasks (e.g., running reports, updating trackers).
- Optimization: Note recurring workflow issues and suggest practical improvements to operational processes.
- Handoff: Assist with compiling comprehensive end-of-conference documentation and handoff notes.

What We’re Looking For

Experience with Git, Python, HTML, JSON, WordPress
Comfort working with data, spreadsheets, or databases
Strong attention to detail and accuracy
Ability to follow structured processes and document work clearly
Problem-solving mindset and willingness to learn new systems
Clear written communication skills
Demonstrated commitment to data privacy and security protocols.
High degree of integrity and discretion when handling sensitive information

Nice to Have

Familiarity with event registration platforms or CRM systems
Basic experience with database queries (SQL or similar)
Coursework or interest in information systems, data science, or related fields

What You’ll Gain

Hands-on experience managing real registration and membership data
Practical exposure to databases, reporting, and technical troubleshooting
Experience supporting digital infrastructure for a professional event
Transferable skills relevant to data, operations, and technical role

Special Policy Advisor/ Policy Consultant(s) (Contractor)

Title: Special Policy Advisor/ Policy Consultant(s) (Contractor)

Reports to: Executive Director

Term: Immediately

Salary: Commiserate on experience

Location: Remote

Job Summary:

The Special Policy Advisor/ Policy Consultant(s) will work closely with the Executive Director, supporting the Executive Director’s programmatic vision and policy priorities. The Special Policy Advisor/ Policy Consultant (s) also will serve as a sounding board for and provide advice and counsel to the Executive Director.

Position Responsibilities

Act as a thought partner to assist the Executive Director on issues related to the organization to AASF’s mission, strategic plan, and program goals.
Ensure the Executive Director’s awareness of and involvement in a project or decision-making process at the relevant moment.
Assist in setting strategies, goals, and solutions in collaboration with policy leads and team members.
Develop, coordinate, and help with the implementation of programmatic and policy priorities and projects, as needed or assigned.

Required Qualifications:

Bachelor’s degree required, JD or advanced degree in a related field highly preferred.
Experience on the Hill, federal government, or in non-profit policy work and directly related to this position is required. Commiserate experience will be considered.
Ability to operationalize vision, think strategically, creatively problem solve, and exercise exceptional confidentiality, discretion, and judgment.
Demonstrated independent, driven work and ability to work on multiple tasks, including openness to working on hands-on work items for a start-up non-profit.
Ability to work with volunteers and operate with flexibility in a start-up environment.

To Apply:

Interested candidates should submit a resume, cover letter, list of three references, and any relevant portfolio materials demonstrating their experience, as well as their contact information, to gpkusakawa@aasforum.org with the subject line SPECIAL POLICY ADVISOR/POLICY CONSULTANT APPLICATION – [FIRST & LAST NAME]. No phone calls, please.